Detalhe da Oferta:
We are looking for a Office Manager & HR Assistant to join our central Porto based team, to oversee HR processes and office management. This Part-Time role serves as a key point of contact between staff, HR Team, Finance Team and external stakeholders, ensuring smooth operations across all areas in Porto offices.
General Responsibilities.
Office & Facilities Management
• Manage budgets and office-related expenses.
• Purchase office supplies every 2-3 weeks and oversee inventory.
• Organise team-building activities events.
• Conduct annual health and safety checks, ensuring compliance.
• Manage suppliers, vendor contracts, and service agreements.
• Oversee office maintenance and coordinate technical fixes.
Human Resources
• Oversee the recruitment and onboarding process for new hires.
• Coordinate staff training and development initiatives.
• Schedule and monitor Health Assessments for employees.
• Ensure compliance with labour laws and company policies.
• Liaise with 3rd parties regarding employee changes, new joiners, and leavers.
• Act as the main HR contact for employees in Porto, addressing queries and concerns and liaise with our HR Department.
Accounts & Payroll
• Collaborate with our local Accountant and our Finance Department to address recurring issues, legal updates, and financial inquiries.
• Manage and share invoices on a monthly basis for Porto office related.
• Act as the main liaison between the Accounts Department and staff.
Requirements.
• Previous experience in office management, HR or a similar role.
• All legal requirements to work in Portugal .
• Strong knowledge of Portuguese labour laws and HR best practices.
• Excellent organisational and multitasking abilities.
• Strong communication skills and ability to liaise with multiple stakeholders.
• Problem-solving mindset and ability to handle office-related issues efficiently.
• Fluency in Portuguese and English.
Preferred Qualities
• Proactive & Solution-Oriented: Able to anticipate issues and address them before they become problems.
• Cultural Awareness & Inclusivity: Supports a positive and inclusive work environment.
• Excellent Interpersonal Skills: Comfortable acting as a bridge between employees, management, and external partners.
• Confidential & Trustworthy: Handles sensitive employee and financial data with discretion.
• Team Player with a Hands-On Approach: Willing to step in where needed, even for small tasks.
• Strong Negotiation & Vendor Management Skills: Experience dealing with external service providers for insurance, health & safety, office maintenance and others.
You’ll find.
• An extra day off on your birthday after 2 years with the company.
• Flexible working: 2 days remote and 3 days in the office per week, depending on the arrangement for the part-time.
• Continuous professional development and opportunities to enhance your English skills.
• A collaborative environment with a young but experienced team.
• Team nights out and social events.
• Office in the centre of Porto.
Think this could be the role for you? Waste no more time and email with your CV
General Responsibilities.
Office & Facilities Management
• Manage budgets and office-related expenses.
• Purchase office supplies every 2-3 weeks and oversee inventory.
• Organise team-building activities events.
• Conduct annual health and safety checks, ensuring compliance.
• Manage suppliers, vendor contracts, and service agreements.
• Oversee office maintenance and coordinate technical fixes.
Human Resources
• Oversee the recruitment and onboarding process for new hires.
• Coordinate staff training and development initiatives.
• Schedule and monitor Health Assessments for employees.
• Ensure compliance with labour laws and company policies.
• Liaise with 3rd parties regarding employee changes, new joiners, and leavers.
• Act as the main HR contact for employees in Porto, addressing queries and concerns and liaise with our HR Department.
Accounts & Payroll
• Collaborate with our local Accountant and our Finance Department to address recurring issues, legal updates, and financial inquiries.
• Manage and share invoices on a monthly basis for Porto office related.
• Act as the main liaison between the Accounts Department and staff.
Requirements.
• Previous experience in office management, HR or a similar role.
• All legal requirements to work in Portugal .
• Strong knowledge of Portuguese labour laws and HR best practices.
• Excellent organisational and multitasking abilities.
• Strong communication skills and ability to liaise with multiple stakeholders.
• Problem-solving mindset and ability to handle office-related issues efficiently.
• Fluency in Portuguese and English.
Preferred Qualities
• Proactive & Solution-Oriented: Able to anticipate issues and address them before they become problems.
• Cultural Awareness & Inclusivity: Supports a positive and inclusive work environment.
• Excellent Interpersonal Skills: Comfortable acting as a bridge between employees, management, and external partners.
• Confidential & Trustworthy: Handles sensitive employee and financial data with discretion.
• Team Player with a Hands-On Approach: Willing to step in where needed, even for small tasks.
• Strong Negotiation & Vendor Management Skills: Experience dealing with external service providers for insurance, health & safety, office maintenance and others.
You’ll find.
• An extra day off on your birthday after 2 years with the company.
• Flexible working: 2 days remote and 3 days in the office per week, depending on the arrangement for the part-time.
• Continuous professional development and opportunities to enhance your English skills.
• A collaborative environment with a young but experienced team.
• Team nights out and social events.
• Office in the centre of Porto.
Think this could be the role for you? Waste no more time and email with your CV